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Executive Assistant

Solving difficult problems with meaningful solutions

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Naperville, IL


Full Time

Position Type

  • Bachelor's degree in Communications, Business Administration, Management, or related field preferred.

  • Minimum of 5 years of experience as an Executive Assistant supporting C-level executives or senior leadership in a corporate environment.

  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

  • Strong organizational skills with exceptional attention to detail and accuracy.

  • Proactive and resourceful problem solver with the ability to anticipate needs and take initiative to address issues.

  • Flexibility to adapt to changing priorities and work effectively under pressure in a fast-paced environment.

  • Excellent communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.

  • Ability to handle confidential information with discretion and maintain a high level of professionalism and integrity.

  • Strong interpersonal skills with the ability to build rapport and collaborate effectively with diverse teams and stakeholders.

Position Qualifications

  • Communication Management: Screen incoming calls, emails, and correspondence for the ET, responding or redirecting as appropriate. Draft, proofread, and edit documents, presentations, and reports on behalf of the ET, maintaining a high level of accuracy and professionalism.

  • Administrative Support: Provide general administrative support to the ET’s office, including managing expenses, processing invoices, maintaining filing systems, and ordering office supplies. Coordinate with other members of the executive support team to ensure seamless operations and coverage as needed.

  • Confidentiality and Discretion: Handle sensitive information and confidential matters with the utmost discretion and professionalism. Maintain confidentiality in all communications and interactions, ensuring compliance with privacy regulations and company policies.

  • Relationship Management: Build and maintain positive working relationships with internal executives, board members, shareholders, and external stakeholders. Serve as a point of contact for inquiries and requests directed to the ET, exercising diplomacy and tact in all interactions.

  • Special Projects: Support the ET in various special projects, initiatives, and strategic initiatives as assigned. Conduct research, gather data, and prepare presentations or reports to support decision-making and business planning processes.

  • Meeting Coordination: Organize and facilitate meetings, conferences, and executive retreats, including scheduling, agenda preparation, venue booking, catering, and audiovisual setup. Attend meetings as required, take minutes, and follow up on action items.

  • Task Prioritization: Prioritize and manage multiple tasks simultaneously, balancing competing priorities and deadlines effectively. Anticipate the needs of the ET and proactively address issues to optimize productivity and workflow.

  • Calendar Management: Proactively manage the ET’s schedules, including scheduling and prioritizing meetings, appointments, and events. Coordinate with internal departments and external partners to ensure alignment with the ET's priorities and objectives.

  • Travel Coordination: Arrange complex domestic travel arrangements for the ET, including flights, accommodations, transportation, and other necessary details. Prepare detailed itineraries and travel packs, and provide logistical support throughout the travel process.

Position Responsibilities

As the Executive Assistant, you will provide high-level administrative support to the executive team (ET) and serve as a key liaison between the ET and internal/external stakeholders. You will manage a wide range of administrative tasks, including research, calendar management, travel arrangements, correspondence, and meeting coordination. Additionally, you will handle confidential information with discretion, prioritize tasks effectively, and anticipate the needs of the ET to ensure smooth and efficient operations. Your role will require strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Position Summary

Why Join Our Team?

Some people wonder all their lives if they've made a difference; we at Anura don't have that problem.

Our company is built on the principle to be good stewards of the programs we implement, and we are
committed to ensuring that our work is making a difference in the lives of the families and individuals we
serve. Our effectiveness is measured in the number of communities our projects improve. We think
differently – and our work reflects that. By not falling into the pitfalls of conformity, we are able to help more families with deeper impacts than traditional approaches.

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